Recycle Committee

	Contact Kent County Recycling to arrange for barrels to be delivered on Friday morning. Contact person is Marty Holden, phone 410-778-7488.
	Request 6 bins and at least 6 bags.
	Establish a committee of 3 or 4 to assist with regular checking and emptying of barrels and replacing of bags.
	Position barrels along back of bathhouse wall only.
	Get recycling signs from Fleet Captain. Post signs above barrels.
	Maintain recycling area appearance and encourage cooperation.
	On Monday morning, move bags and empty bins to concrete pad near the ice machine for pick-up.

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Clean-up Committee

	Establish a committee of 6 to 8 people to assist.  Possibly assign different people to different events to share the responsibility.
	On Friday afternoon, assign someone to set up the trash cans along the back wall of the bath house and put 39 gallon size trash bags into each trash can.   If there is any chance of rain, move trash cans away from the bath house so they don't fill with water.
	Straighten chairs in the tent and dispose of trash and recyclable items after each event – Friday nite pizza, Saturday afternoon workshops, Saturday nite dinner, Sunday nite dinner.  Please check each morning for anything that may have been missed in the dark.
	Empty trash cans and replace trash bags as needed. Take bags to dumpster.   If dumpster is full, put bags beside it.

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Pizza Party Committee

	Form a committee of 4 to assist with advance orders and serving the pizzas.
	In May, mail  Gratitude Yachting Center the pizza order form to be mailed out with registration materials.
	On the order form, call this "The Eighth Deadly Sin Party," a la Jimmy Buffet's song.  Encourage guests to dress as Parotids. The order form should inform guests that this is a BYOB event sponsored by the Rock Hall and that the slices are quite large.  On the form, instruct guests to mail order forms directly to someone on the committee with checks made payable to that person.
	On Wednesday the week of the Rendezvous, call Mike at Tony’s Pizza in Rock Hall to order the large large pizzas, eight slices per pie. (22 pizzas were ordered in 1998 and 50 were ordered in 1999, which was about 9 too many.) Get the total payment due at that time.  Phone: (410) 639-****
	Buy paper plates (not styrofoam) and napkins in advance.
	Bring to the Rendezvous a list of number of slices ordered by each boat.   Alphabetize the list by boat name.  Bring 2 copies of the list.
	Bring two pizza cutters.
	Plan to pick up pizzas at 6:45 p.m. You will probably need 2 cars to get them.
	Plan to serve from two tables with a list at each table.
	Flatten boxes and recycle them at the Sharp Transfer Station, open Sat. from 8.a.m. till 2:00 p.m.
	Save receipts for the Rock Hall fleet for reimbursement.

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Gift Bag Packing Committee

	Establish a committee of 4 or more people available to assist on Thursday afternoon immediately prior to Rendezvous.
	Contact Gratitude to agree upon a suitable time for Thursday afternoon.
	Assemble gift bags with pre-printed name tags, hats, tee-shirts by size, rendezvous literature, free gifts and other items.
	Arrange with Gratitude a time on Saturday morning to pick up and deliver gift bags to the tent.  (Usually 8:00 a.m.)  Arrange for some strong arms to help!

Registration Committee

	Establish a committee of 6 or more to assist with registration Saturday morning 9:00 – 11:00
	Distribute gift bags and answer questions during registration.
	Give gold stars for the name tags of first timers.  Make them feel welcome!
	Distribute and explain yellow ribbons ("Don't hit me with water during the raft-up, please!) and red ribbons  ("Welcome aboard my boat!")
	Manage Rock Hall Fleet Membership Renewal and dues collection.
	Arrange for at least 1other person to remain at registration from 11:00-12:00 and another from 12:00 to 1:00 for late registrants.
	Arrange with Gratitude what to do with registration materials after 1:00 p.m.

 Wine and Cheese Party Committee

	Establish a committee of 4 to 6 to assist Saturday before dinner. Wine & Cheese party is scheduled for 5:00 – 6:00. The DJ will be playing.
	2 weeks ahead order 7 dispensing boxes of wine (3 red and 4 white) from Rock Hall Liquors. Ask to have them chilled.
	1 week ahead order cubed cheese tray - 15 lbs. with mustard from K-Foods or other supplier.
	Buy 10 large assorted boxes of crackers, 1 paper tablecloth, napkins, small paper plates and small plastic cups.
	Obtain money from Fleet Captain. Pick up chilled wine and cheese trays by 4:30 p.m.
	Set up in center of tent, serving from both sides of the table. Keep table neat and replenish supply of wine etc. as needed. Clear table at 6:00 p.m.
	Save receipts for Rock Hall Fleet for reimbursement.

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(see separate document)

	Check with Gratitude Yachting Center regarding total budget for trophies and engraving.  (Usually $600.)
	Order trophies by July 1. In the past, we have used Gerhard’s Engraving Service in Lansdale, PA 215 855-5052, fax 215 855-1864. The contact person is Bill Miller. The fleet’s information is filed there under "Island Packet Rendezvous, Radeen Cochran."
	Order 1st, 2nd, and 3rd place trophies for racing classes listed on Trophy List.

	Bring an extra long tablecloth for trophy table.
	Prepare trophy display before 9:00 a.m. registration begins on Saturday morning. Arrange in order by size. Leave up during workshops, wine and cheese and dinner. Put away safely Saturday night.  Set up again before dinner Sunday evening.   Presentation follows dinner.

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Shuttle Service Committee

	Organize a committee of 4 or more drivers with cars at Spring Cove Marina.
	Provide transportation to and from K-Foods parking lot for shopping from 10:00 a.m. to 12:45 p.m. on Saturday. Last pick up at 12:45 p.m., so everyone can attend workshops!
	Provide additional shuttle service to town to visit participating merchants who donate door prizes.  Get list of local merchants from Gratitude one week before.

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Race Committee

	Establish a committee to assist with running the race.
	Obtain race committee boat.
	Provide copies of race course for skipper’s meeting.
	Provide list of names and winners for posting on the Rock Hall Web Site and for other publications.

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Beer Meister Committee 

	Obtain key to the beer truck from Gratitude Yachting Center during the day on Saturday. At that time, make specific arrangements for returning the key Sunday night or Monday morning.
	Open taps at 3:00 on Saturday and Sunday. Close taps at 10:00 p.m. or lights out in tent.
	Keep taps flowing smoothly! There will be lite beer, dark beer and regular beer.  Maintain supply of cups.

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Nautimart Committee

	Establish a committee of 5 or 6 to assist on Saturday morning at 8:30 and to attend the tables during the day on Saturday, due to missing items in 1999.
	Set up 6 tables outside the tent between the trees and the bath house.
	Make small signs to tape to tables explaining the hours of the Nauti-mart and the procedure for labeling items and purchasing items.
	Provide pens and tags with string and scotch tape for labeling items and envelopes for shoppers to use for putting in their money and the tags from the items.   (There are plenty of supplies from 1999 Rendezvous.  Obtain from Hayden Cochran.)
	Labeling instructions for sellers:  On tag, put name, boat name, location of boat during Rendezvous, price and name of item.
	Purchasing instructions:  Place money and tag from item in an envelope and deliver to the seller in person.  Remove item from table.
	Explain to sellers that all items must be removed before 5:00 p.m. on Saturday.
	Nauti-mart opens at 9:00 a.m. and closes at 5:00 p.m. on Saturday.
	Turn in receipts for expenses to Fleet Captain for reimbursement.

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Tent and Table Committee

	Establish a committee of 6 or more to assist who are available on Friday afternoon and on Monday after 11:00 a.m.
	On Friday afternoon, set up folding tables and chairs under tent following diagram (separate document).  Annouce around the docks that set-up will be at 4:00 p.m. to get as much help as possible.
	Following Annual Meeting and Rendezvous Evaluation on Monday morning, encourage everyone to help take down tables and chairs and stack as originally delivered.   Fold tables used for caterer as well.
	Arrange in advance with Madelyn Reni, owner of Spring Cove Marina, a specific time after 11:00 a.m. on Monday to assist with taking down tent lights and coiling heavy extensions cords and storing them in her barn.

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